Is your rental inventory actually profitable?
Plug in your numbers and find out in 60 seconds. See ROI, break-even timelines, what to charge for delivery, and which items make you the most money.
How to Know If Your Rental Inventory Is Profitable
Most event rental business owners buy inventory based on gut feeling. But knowing your actual numbers — item ROI, break-even timeline, true delivery costs — is the difference between growing your business and bleeding money. This free calculator helps you run the numbers in under a minute, no spreadsheets required.
What This Calculator Does
- Item Profit Calculator — See monthly profit, break-even timeline, yearly profit, and ROI for any rental item. Not sure what to charge? Get instant price suggestions based on budget, competitive, or premium strategies.
- Delivery Cost Calculator — Know your true delivery cost including fuel, vehicle wear & tear (using IRS or CRA rates), and labor. Get a recommended minimum fee with a built-in profit margin. Toggle between miles and km.
- Compare Items Side-by-Side — Add multiple rental items and instantly see which ones generate the most profit with visual charts and rankings.
Frequently Asked Questions
How do I calculate profit on a rental item?
Multiply your rental price by how many times the item goes out per month. Subtract any monthly costs (storage, cleaning, repairs). That's your monthly profit. Multiply by 12 for yearly profit. Divide your total purchase cost by monthly profit to find your break-even timeline.
How much should I charge for delivery?
Your delivery fee should cover fuel (round trip), vehicle wear & tear (tires, oil, depreciation — roughly $0.47/mile or $0.50/km), and labor time. Add at least a 30% profit margin on top. Most rental companies undercharge because they only account for gas.
What's a good ROI for event rental items?
A healthy event rental item should pay for itself within 6–12 months and deliver 100%+ ROI annually. If an item takes longer than 18 months to break even, reconsider your pricing or whether it's worth keeping in your inventory.
Manage Your Rental Business with Inventro
If you run an event rental business, Inventro helps you manage inventory, bookings, quotes, and payments from one dashboard. Track stock across locations, send professional invoices, and let customers book online through your own branded storefront. Start your free trial →